VILLAGE OF EVENDALE
PLANNING COMMISSION MEETING MINUTES
MAY 17, 2005
EVENDALE MUNICIPAL BUILDING
The regular May meeting of the Evendale Planning Commission ( EPC ) was called to order by Chairperson Jim Guthrie at 6PM on May 17, 2005 with the following members present:
Chairperson Jim Guthrie
Secretary Dick Shaffer
Susan VanAmerongen
Michael Schwartzman
Chris Schaefer, Council Representative
Also in attendance and assisting EPC were Staff (Jack Cameron, Ass’t to the Mayor, Pam Morin, Clerk for the Bldg. Dept., James Jeffers, Village Engineer, Linda Fitzgerald, Economic Development Consultant for the Village),
Architectural Board members Ralph Terbrueggen and Brad Dixon, and Scott Adams from Manley Burke advising the EPC.
In attendance were representatives from the residential and business communities within Evendale. Attached is a list of those attendees who signed the list at the beginning of the Anchor discussion for the Site Development proposed.
PUBLIC HEARING
Chairperson Guthrie called the meeting to order at 6PM and called for comments from the public. Since no public desire to speak was noted, Chairman Guthrie closed the public hearing
Regarding Al Neyer Inc.’s request for a zoning change at 10975 Medallion Drive from GI to ITC.
NEW BUSINESS
Al Neyer, Inc. request for a zoning change from General Industrial “GI” to Industrial Truck Center “ITC”. Representing the Applicant were Patty Cole from Al Neyer Inc., Albert Vontz and Thomas Rouse from Ohio Valley Beer and Wine Company, and Si Pitstick, Cincinnati Commercial Realtors. The Applicant stated that the site at 10975 Medallion Drive would consolidate operations in Cincinnati and Sharonville and provide a payroll of $5M from 130-140 employees comprised of drivers (30), warehouse workers (15), clerical (12), and sales reps. The Applicant stated that all employees would be subject to the Evendale Earnings tax. There would be no manufacturing and the site would be headquarters for Ohio Valley Beer and Wine Company. The site would provide distribution using box trucks with side bays serving
Hamilton, Butler, Warren, Clermont and Adams counties requiring a truck traffic volume of 28-31 a day. There are no retail sales except for limited dock sales which account for less than one percent of their volume. It was determined by the Bldg. Commissioner that this business would fall under our Industrial Truck Center zoning rather than General Industrial.
Chris mentioned that ITC zoning could be used for sexually related business, so changing zoning has to be done with that possibility in mind. He questioned whether some amending language could be devised to the GI zoning via high payroll or other criteria to contain the sex oriented business. Scott Adams was charged to try and arrive at such language for the next EPC meeting. Jim wondered if this location could be an ITC PBD overlay. After considerable discussion a motion was made by Dick Shaffer and seconded by Michael Schwartzman to recommend approval to the Evendale Council of the zoning change at 10975 Medallion Drive from GI to ITC. The motion carried with four votes yes and one no vote.
All Occasions Event Rental located at 10629 Reading Road
Representatives from All Occasions included Randy Anderson, BRR Architects, Charlie Allison, All Occasions, and Gene Allison and Steve Binkley from Architects Plus. The Applicant stated that All Occasions had been in the Village since 1986 and business had grown to the point where an addition to their facility was required. The proposed 38,000 sq.ft. addition to the existing building would be 24 ft. high which would make it 13 ft. higher than the current building. The new combined building would provide a footprint area of 32.5% of the whole lot. The addition will be within the flood plain and a barrier will be required. Eight 24’ trucks will serve an area within a 50 mile radius. Colors for the addition will blend in with the existing building….Portabella and French Roast the roof slopes away from Reading
Road, no additional signage is requested, existing curb cuts will serve the combined building, and parking space requirements are exceeded by the proposed parking layout. There was discussion of possible additional landscaping/screening for the loading docks and dumpster.
A motion was made by Chris Schaefer and seconded by Dick Shaffer that, subject to the Applicant presenting colors for the building and appropriate screening acceptable to the Architectural Review Board via take out of one parking space on the NW corner of the existing building, the site review for approval of the addition be approved. The motion passed by a five to zero vote.
Anchor Properties, Evendale Commons Business Park ( ECBP )
The Applicant presented a design review for PBD submittal, overall site development and site
‘A-1'. Due to the interest in this site development, Anchor presented the plans for the infrastructure, and plans for the proposed Wal-Mart facility to the assembled residents/businesses. The Applicant was represented by Matt Grever and Mike Ricke of Anchor Properties, Anne McBride from McBride, Dale and Clarion, David Ross and Scott King from Cole + Russell Architects, and Bob Trenkamp from Thomas Graham Assoc. Inc.
Anne McBride gave a detailed presentation of the history of this development, review of the requirements for the PBD, conditional uses (vehicular fuel sales, drive through facilities, allowable auto services, seasonal display, etc.) for this proposed 204,000 sq. ft. Wal-Mart Superstore. Phase 1 plans were delineated…..site development, Wal-Mart building/site, and marketing of the office space lots. After Anchor reviewed the proposed development of the entire 80 plus acres, questions from the audience were entertained for Anchor to respond formally in writing at the next opportunity. The following is a list of questions and responses heard:
Question addressing ownership/servicing of the roads (public roads serviced by the Village), details of the bridge (36’ wide, three lanes plus sidewalk), and tax incentives (no tax incentives or abatements, TIF discussions only).
Question regarding both entrances on G-M and RR, protecting creek erosion under bridge (Army Corps of Engineers’ responsibility), maintenance of landscaping, responsibility of topography/grading approval (Village Staff), bridge height over Mill Creek, and storm water detention (detention basins take parking lot and building water and discharge at a controlled release into Mill Creek at a rate no higher than when the property exists as undeveloped.
Question regarding the entrance off G-M going through the McSwain property and required fill in (5 lanes tapering down to three with fill in and elevation).
Question about Wal-Mart being a violation of an “agreement" and what recourse does Evendale have. Evendale cannot dictate or restrict which retailer goes into the PBD, but does restrict any retailer via the detailed design standards and PBD conditions. There was no confirmation of an “agreement" not to have Wal-Mart as part of the PBD.
Question about who will pay for site development (Anchor) and avoiding and TIF that will hurt Princeton School District financially (PSD will approve any TIF).
Question about relocating the RR entrance away from Inwood Drive where the traffic light is proposed (The light will benefit Inwood residents since it will control ingress and egress).
Question about landscaping along RR lots (Each lot will have landscaping requirements from the Planning Commission/Architectural Review Board).
Question about the exit onto RR from the ECBP (there will be three lanes, two go South on RR and the other is either straight or left turn).
Question about who pays for flooding from the Wal-Mart parking lot and about Wal-Mart labor laws (Federal and State dictate labor laws).
Comment about the Village center not being the Wal-Mart parking lot
Question whether Evendale can regulate to keep Wal-Mart from operating 24 hours a day. (Evendale cannot regulate a business hours for regular business).
Comment about a business owner on RR supporting the ECBP development as enhancing his business.
Comment from a representative for Al Neyer, Inc supporting ECBP in helping the business at Village Crossing.
It was requested that any questions will have to be submitted within one week to allow the Planning Commission to review.
4) Meeting Dates/Times
It was decided that a special meeting would have to be scheduled to accommodate Anchor’s timing. Saturday June 4 at 9 AM will be a meeting solely devoted to Anchor Properties PBD and the infrastructure, in particular.
It was also decided to recess this meeting and complete it on June 2 at 2 PM.
INTERNAL ITEMS
Scott Adams will be responsible to defining the responsibilities of the Building Commissioner and EPC
The minutes from the April meeting were approved as amended on a motion from Susan and second from Michael by a vote of five to zero.
A motion to recess the meeting was made by Chris and seconded by Dick. The motion was approved by a vote of five to zero. The meeting was adjourned at 10 PM.
Jim Guthrie
Chairperson, Evendale Planning Commission
Attest:
Dick Shaffer
Secretary, Evendale Planning Commission
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